Technical Department Assistant
About us
Diana Shipping Services S.A. is a global ship management company, with a long history, that specializes in the operation of dry cargo vessels. It is a wholly owned subsidiary of Diana Shipping Inc., listed in the New York Stock Exchange.
About the role
We are looking for a Technical Department Assistant, to assist the technical department with the safe, efficient, and cost-effective technical management of a group of vessels in compliance with all applicable regulations, client requirements, and company procedures.
The role reports to the Technical Manager and closely collaborates with Fleet Managers, Technical Superintendents and Superintendent Electricians.
This is an excellent opportunity for a shipping graduate who wishes to gain practical experience within the technical department of a ship management company. The successful candidate will work closely with experienced technical professionals and gain exposure to the day-to-day processes that support the technical management and operation of a fleet of vessels.
Key responsibilities:
- Manage and prioritize incoming and outgoing departmental communications and correspondence.
- Maintain and organize departmental filing systems, records, and databases (Outlook, Benefit, Public Folders), ensuring information is accurate, up to date, and easily accessible.
- Process, monitor, and follow up on departmental purchase orders and invoices through the company's ERP system (Benefit).
- Maintain and update technical records and departmental databases, ensuring information is accurate, current, and readily accessible.
- Support Fleet Managers and Superintendents in the planning, coordination, and administration of onboard inspections, superintendent attendances, and dry-docking projects.
- Verify and maintain data relating to the Monitoring, Reporting and Verification (MRV) Regulation and IMO Data Collection System (DCS), supporting accurate emissions reporting and regulatory compliance.
- Coordinate departmental meetings, appointments, and calendars, and provide general administrative support to the Technical Department.
What we’re looking for:
Education, Certifications & Experience
- Bachelor degree in Maritime Studies, or related field
- No experience is required. Prior work experience in a technical department of a shipping company would be considered an advantage.
Skills and Competencies
- Excellent command of the English language, both written and spoken.
- Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
- Familiarity with ERP or enterprise management systems; knowledge of Benefit will be considered an advantage.
- Strong communication and interpersonal skills.
- Excellent organizational and time management skills
- Strong attention to detail and the ability to accurately review and verify information and records.
- Proactive, reliable, and eager to learn.
What we offer:
Joining our team means working in a global industry within a people-centric organization that values initiative, teamwork, and continuous improvement.
We provide a stable and well-established working environment where employees are trusted to take ownership of their work and contribute meaningfully to daily operations.
At the same time, we are continuously evolving, leveraging technology to digitalize our processes and reduce manual workload, enabling a more efficient and modern way of working.
Think this could be your next professional step? Let's start the conversation.